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Travel for Work: Essential Tips for Business Travelers

Do you plan to travel for work soon? Don't you know what to take to be prepared for your trip? Here's everything you need to know about it!

Julio Osuna

July 13, 2023

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Traveling for work has become something very popular nowadays. Thanks to the countless opportunities companies provide to employees; there’s no doubt it is easy for workers to travel around the world while they complete all their tasks. But it is not as easy as it sounds in some cases.

Therefore, before you travel for work, you need to know a few things to help you on your trip. You can’t just take your stuff and hit the road because, in some cases, you will need more than a few shirts and your computer! 

So, we’ll discuss most things people need to know, from how to get an internet connection while traveling and much more!

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Travel for work: Things you need to know before traveling

Before you travel to work, there’s something for you to keep in mind: how are you traveling for work? Are you traveling on your own as a Freelancer, or does your job allow you to work remotely? If not, are you on a business trip with your company? Both of these situations will change the way you travel a lot, that’s for sure!

So let’s make a checklist for both cases. That way, you can be prepared for how you are traveling around the world!

Things to know when traveling for work as a Freelancer

When you work as a Freelancer, traveling around the world sounds like a great idea, right? Well, it actually is. You can work wherever you are, and the only thing that you need the most is an internet connection.

On the other hand, you need to make sure you meet some requirements to enjoy your trip because, depending on where you are, chances are there will be extra conditions to enter a certain country. But let’s make a checklist for this type of travel for work situations.

Requirements

  1. Check the visa requirements before traveling: Are you traveling to places like Spain, Germany, or Greece where you can get a digital nomad visa? Well, you need to check the requirements to apply for these visas if you want to stay for more time there, and especially if you would like to have legal status inside the country!
  2. Focus on how you will get internet while traveling: Traveling and not having an internet connection is not a good combo. Thankfully, there are many alternatives for consumers to get an internet connection while abroad, such as roaming services, Pocket WiFi devices, and the one we prefer, eSIMs! Focus on which one you want to use, but you’ll surely go for the eSIM due to how cheap and easy it is to buy.
  3. Prepare your luggage for the time you are staying abroad: If you intend to travel as a Freelancer, chances are you don’t want to stay for a few days. The more you stay, the more clothes you will need and the more things you will need for the trip. So, keep an eye on your luggage when you pack everything up!
People working as digital nomads. Source: Pexels.
  1. Plan where you will stay before traveling: Arriving in one place and not knowing where you will stay is not really recommended. Nowadays, there are different alternatives for people to keep an eye on when traveling rather than simply relying on hotels, and we are talking about Airbnb! So, ensure you have everything prepared for when you arrive at your destination.
  2. Keep an eye on your finances during your trip: If you are traveling, keeping an eye on your budget is a must. Chances are that, as a Freelancer, you have different sources of income, but don’t rely on that completely! You don’t know when you will have some huge expenses, so try to manage your finances in the best possible way!

Things to know when traveling for work on a business trip

Traveling with a company is far different from traveling as a Freelancer. The game rules change here, and people need to know that they won’t have as much leisure time to do certain things while they are traveling, but there are still things to keep in mind when making these trips.

When someone travels for work with a company, chances are there’s an agenda for everything. Traveling dates, where to stay, what to do, and more. But even though this is the case, here are some tips you need to keep in mind.

You may also be interested in how to have one of the best eSIMs for Germany or any of the other 170 destinations where Holafly has coverage!

Tips & Tricks

  1. Are you traveling alone, or is your company covering your travel expenses?: When people travel for work while working for a company or business, both of these situations can come up. Sometimes, people have to travel to another city or country for work, and in some cases, they may have their expenses covered. In this case, remote workers need to have a receipt for everything they spend. This way the company knows how the money was used. But, if you are traveling alone, prepare your finances for the trip!
  2. Stay connected while traveling: It doesn’t matter whether you are traveling alone or with your company. You need to have an internet connection everywhere you go. Nowadays, most corporate communications is done online, so choosing from an eSIM like the Asia eSIM card, roaming, or a Pocket WiFi is a to-do task for your trip.
Woman after a business trip. Source: Pexels.
  1. Ensure you have everything required to enter the country: As you aren’t traveling as a digital nomad, the requirements to enter a country are totally different. You need to have a valid passport and confirm if you have to process a visa or an eTA.
  2. Prepare your clothes based on the activities you will do: When it comes to a business trip, there will be different things to do. Therefore, you must check that your luggage is all set for these activities. Pack proper clothing so you don’t need to spend some extra money buying things once you’re traveling.

General tips while traveling abroad

Once you know how to enjoy your trip following what we said, there are some extra tips to remember. 

  • Check the local currency: When you travel, the currency won’t always be the same. Therefore, you need to check the local coin. Most importantly, you need to know how to exchange your home currency to the local currency. Also, don’t exchange your money at unofficial places where you may get robbed. Try to make these transactions while at the airport. That way, you can have your money ready once you leave!
Women walking with their luggage to the airport. Source: Pexels.
  • Check your access to local payment methods: Nowadays, most places allow users to pay for what they want using different payment methods. It can either be cryptos, credit or debit cards, e-wallets, and many more. So, before you take the trip, check the available payment methods!
  • Try to pay for an airport lounge: Waiting for your flight at a lounge will make traveling way easier. If you plan to travel for work, you might want to pay for a lounge membership. You’ll be able to use this subscription when traveling on another occasion. You’ll get food, a comfortable place to wait for your flight, an internet connection, and many other things.
  • Don’t trust strangers: Number one rule for travelers. Don’t trust strangers while you are abroad. Even though they seem to be friendly towards you, chances are they want to take advantage of you and perhaps take your things…